Batch inventory control is a feature of the Spare Parts and Supplies module in Fracttal One that allows tracking specific groups of items (supplies, materials, consumables, etc.) throughout their entire lifecycle within the warehouse, from entry to consumption or exit.
Each "batch" represents a set of units of the same item that share a common origin, a manufacturing date, a supplier batch number, and/or an expiration date.
How to activate batch control on an item
Activation is done directly in the item record, in the Assets > Spare Parts and Supplies section.
Step 1 — Navigate to the Spare Parts and Supplies module and open the desired item.
Step 2 — Go to the "General" tab: In the left side menu of the item record, click on the General tab.
Step 3 — Enable the "Batch Controlled" checkbox: Scroll down to the configuration section. You will find three control options: Visible to all, Serial Controlled, and Batch Controlled. Check the last checkbox.
When batch control is activated, the system will display a confirmation dialog with the following message: "By enabling this option, a default batch will automatically be created in the warehouses where this item...". This means Fracttal will automatically create a Batch 1 (default batch) in all warehouses where the item already has recorded stock. Confirm by clicking Accept.
Step 4 — Save the record: Click the Save button to keep the configuration.
Note: An item cannot be batch controlled and serial controlled at the same time. These configurations are mutually exclusive since they represent different traceability approaches: the serial identifies each unit individually, while the batch groups units from the same shipment.
The Batch in the operational flow
Once batch control is active on the item, it appears in four places within the Warehouses module.
1. Warehouse Stock (Warehouses > Stock)
In the stock listing, the system shows the Batch Status column for each item. Possible values are:
ACTIVE — the item has at least one active batch within the expiration period.
EXPIRED — there are batches with expired expiration dates.
– (dash) — the item does not have batch control enabled.
Click the icon next to the item to open a side panel. There you will see the list of batches associated with that item in the warehouse, including batch code, expiration date, and available quantity in each batch.
2. Entry Records (Warehouses > Entries)
When creating an entry, whether it is a Purchase, Return, Manufactured, or Assignment Return type, the item table shows additional columns for items with batch control enabled: Batch Controlled, Batch Code, and Expiration Date.
To record the entry of a batch-controlled item:
Navigate to Warehouses > Entries and click New.
Fill in the header fields: entry type, destination warehouse, and reference document.
Add the item to the table. You will see that the Batch Controlled column shows Yes.
In the Batch Code column, enter the code corresponding to this shipment. It can be the supplier's batch number or one assigned internally.
In the Expiration Date column, enter the expiration date for this shipment.
Complete the quantity and unit cost, then save the entry.
3. Exit Records (Warehouses > Outgoings)
When recording an exit of type General, Work Order, Return to supplier, Transfer between warehouses, or Assignment, the system shows the same batch columns in the item table: Batch Controlled, Batch Code, and Expiration Date.
To record the exit of a batch-controlled item:
Navigate to Warehouses > Outgoings and click New.
Fill in the header fields: exit type, source warehouse, and reference document.
Add the item to the table. You will see that the Batch Controlled column shows Yes.
In the Batch Code column, select or enter the batch code from which the units are withdrawn.
Verify the visible Expiration Date to confirm you are dispatching the correct batch.
Complete the quantity and save the exit.